Executive/ Management Assistant

Position Overview
We are seeking a dynamic and dedicated Executive/Management Assistant to support high-level management and company owners. This role requires a professional who is eager to learn and grow, particularly in the field of purchasing. The ideal candidate will possess exceptional organizational and communication skills, along with a keen attention to detail.

Key Responsibilities

*Communication
- Prioritize and manage emails, phone calls, and other correspondence.
- Answer and return calls promptly and professionally.

*Travel Coordination
- Arrange and manage travel plans and itineraries.

*Document Management
- Gather and prepare documents for meetings.
- Maintain various records and documents for company executives.

*Expense Tracking
- Monitor and report on expenses.
- Create and manage expense reports.

*Client Relations
- Greet clients and ensure exceptional customer service.
- Supervise vendors and contractors for property projects.

*Purchasing and Contract Management
- Learn and grow as a purchasing agent.
- Process and code new contracts and change orders using Timberline Software.
- Update Scopes of Work and job General Conditions for each contract using Microsoft Word.
- Communicate with subcontractors to request, revise, and negotiate pricing.
- Organize and verify subcontractors' insurance and licenses.

*Personal Property Management
- Manage personal property for company executives.

Required Skills and Qualifications
-Bachelor's Degree: Required.
-Professionalism and Discretion:
Maintain confidentiality and professionalism in all interactions.
-Communication Skills:
Excellent written and verbal communication skills.
-Time Management:
Strong ability to manage time effectively and meet deadlines.
-Attention to Detail: Keen eye for detail in all tasks.
-Organization: Superior organizational skills and ability to multitask.
-Technical Proficiency: Familiarity with Microsoft Office, Excel, Google Sheets, Quicken, QuickBooks, YouTube management, and DocuSign.
-Software Knowledge: Experience with Timberline Software preferred, but not required.
-Construction Plans: Ability to read and understand construction plans.
-Interpersonal Skills: Ability to work well within a team.
-Dog-Friendly: Must be comfortable around dogs.